Admin Console: Managing Applicant Profile Information

Profiles contain the data you need to understand and make informed decisions about your applicants. This data can come from your SIS or from direct input. Learn how to manage this data efficiently and effectively.

• Study Abroad: The SIS Refresh
During a Terra Dotta implementation, a SIS integration links a client's Student Information System (i.e. their centralized institutional database) with their Terra Dotta production site. The result... See more
• Study Abroad: Internal and External applicant types
The internal/external distinction is used to identify the profiles and applicants that are registered with your office's institution and those who are registered with other home/partner institutio... See more
• Study Abroad: Applicant Parameters (Admin Console)
An applicant parameter is an attribute of an applicant that is the same for that individual regardless of how many applications they might have in your site. Using applicant parameters allows an of... See more
• Study Abroad: Data Feed File Requirements
Hosted and SaaS customers who provide a nightly extract of SIS (and/or HR) data to Terra Dotta for their systems integration must provision a text file (or text files) and schedule the upload of t... See more
• Study Abroad: Value Lookup Tables
The Value Lookup Table is an option for offices needing an easy way to store and manage large amounts of data. This article covers the following topics related to lookup tables: Understanding Look... See more
• Study Abroad: Custom Gender Lookup Table
With the use of a custom gender lookup table in Terra Dotta Study Abroad, offices are offered a more inclusive selection of non-binary gender identities from which non-integrated site users can sel... See more
• Study Abroad: Applicant Profile CC Email Address
If an applicant would like all system-generated emails sent to them to also be sent to an email address other than their primary email address, they can enter a CC Email Address on their profile. T... See more
• Study Abroad: Applicant SMS Address
This article discusses topics related to the Applicant SMS Address feature in Terra Dotta's Study Abroad solution.    The Applicant SMS Address feature in Terra Dotta Study Abroad provides a method... See more
• Study Abroad: SIS-Mapped Applicant Parameters
After applicant parameters have been defined and mapped to an SIS data source, they will appear in the list of applicant parameters presented in the Settings > Applicant Params administrative tool.... See more
• Study Abroad: Preferred Names
This article contains responses to common questions related to the use of preferred names in Terra Dotta Study Abroad. Questions 1. My institution's student information system (SIS) has fields to s... See more
• Study Abroad: Profile Statuses
There are three possible statuses for profiles: Complete |  Inc: Required | Inc: Non-required. Profile statuses are not used extensively in Terra Dotta; however, they do appear on the search result... See more
• Study Abroad: Resolving Duplicate Login Accounts and Profiles in Terra Dotta
It occasionally happens that users have more than one login account and/or profile in Terra Dotta. This article covers the following topics related to resolving duplicate accounts and merging dupl... See more
• Study Abroad: Maintaining integrity of the UUUID in Data Systems Integration
Campus data systems integration hinges on the unique, universal, unchanging identifier (UUUID) designated to link Terra Dotta applications with the SIS, HR and SCL (user authN). If a change is mad... See more
• Study Abroad: Integrated User Flag / Converting Non-Integrated Users
What is an Integrated User? This article discusses the following topics: How are Integrated User Profiles created? Integrated User processes / Non-integrated User Processes Administrative Tools ... See more
• Study Abroad: Core Data Field Configuration and Applicant Parameters
The core data fields for user records are: First name - required Middle name Last name - required Gender Date of birth Email address- required Username (Unique) - required All users in your site ... See more
• Study Abroad: Confidentiality Indicator and Privacy Practices - FERPA
Note: Policies and practices concerning privacy of user information can vary. Terra Dotta is designed to provide the greatest flexibility possible.   The Confidentiality Indicator is a flag that ca... See more