In preparation to batch F/M student records and J Exchange Visitor records, the relevant SEVIS school code/s and/or program number must be added.
- Navigate to SEVIS Admin > ISSS Student > Configurations > SEVIS Settings.
- Under General Configuration, DHS School Codes, click Add New School.
- A pop-up window will appear where you configure the following items to add the new school or program:
- School Label - Enter the name of the school or program as you wish it to appear - for example, Terra Dotta College - F Program. It is useful to distinguish between your F/M and J programs within this label.
- Visa Types this New SEVIS School Supports: Select student (F-M) or exchange visitor (J) from the drop-down box.
- PDSO Credentials (or RO Credentials on J Program): Select the correct staff member from the drop-down (links to users in the Facilitators group) and enter that user's SEVIS userID. The PDSO/RO will be indicated for each campus listing on the SEVIS Settings page.
- Campus/Program ID - Enter the SEVIS school code (e.g., ATL214F56670000) or program number (e.g., P-1-99000), taking care not to insert additional spaces.
- Starting Batch ID # - SEVIS maintains unique batch IDs for each OrgID that batches to SEVIS in both test and production. If your school has batched before, check with SEVP to ensure that your Start Batch ID # does not conflict with a # that you have already used.
- Make default for batch - Many schools will batch more often for one particular school code; for example, a campus that hosts 2,000 F-1 students but just 100 J-1 students will batch for F-1 students more frequently. If the information that you entered in #2 is for the school program that you will use most often for batching, select yes here. If the information that you entered in #2 is for the program that will be used less frequently, leave the default selection as no.
- Certificate - Enter the name of your batch certificate. NOTE: During implementation or when you renew your certificate, you will be instructed on what you should enter in this field.
- Certificate password - Enter the batch certificate password that you set when you converted the certificate from a .p12 file to a .pem file.
- Click Add to complete the school code/program addition.
Following setting up the DHS School Codes and USDOS EVP Program IDs, the next step would be to add DSO/AROs. For more information on setting up DSO/AROs, check out the following article on ISSS Student: SEVIS Settings.