Multi Campus functionality allows for institutions with multiple campuses to have one Enterprise Travel Registry site with multi-campus capabilities. Administrators from each campus can view travelers from their campus only, while a Primary Travel Officer oversees all campuses and sets policy.
Multi-campus functionality works with AlertTraveler® too allowing admins to send check in requests and custom alerts for their respective campus.
This article will discuss the following topics:
- Access and Permissions
- Multi Campus Functionality
- Multi Campus Permissions
- Multi Campus and AlertTraveler®
- Multi Campus and Delegate Registrations
Access and Permissions
To limit permissions based on campus, a permission group for each campus must be created by navigating to Travel Admin>Staff Permissions.
Best practices when it comes to multi campus functionality is to create a group for each permutation of access. Here are some examples for Terra Dotta University:
- Chapel Hill
- Hickory
- Phoenix
- Florence
- North Carolina (Chapel Hill & Hickory)
- Travel Admins (Hickory & Phoenix)
- Remote (Phoenix & Florence)
In order to use Multi Campus feature, the admin must be in the following permission group:
- AlertTraveler
Multi Campus Functionality
In order to use Multi Campus, one location must be designated as the 'parent' and can unlimited 'children'. For example, with Terra Dotta University, Chapel Hill is the 'parent', while Hickory, Phoenix, and Florence are considered 'children'.
Multi Campus Permissions
To limit permissions based on campus, a permission group for each campus must be created (Travel Admin>Staff Permissions). Best practices when it comes to multi campus functionality is to create a group for each permutation of access. Here are some examples for Terra Dotta University:
- Chapel Hill
- Hickory
- Phoenix
- Florence
- North Carolina (Chapel Hill & Hickory)
- Travel Admins (Hickory & Phoenix)
- Remote (Phoenix & Florence)
Multi Campus and AlertTraveler®
An admin can filter on campus on the following AlertTraveler® pages:
- Map on Admin Home
- Alerts
- Impacted Travelers
- Traveler Locations
In order to view the travelers for a specific campus, an admin must be in that campus' permission group. The permission group to which they're assigned will:
- auto filter Alerts, Impacted Travelers and Traveler Locations to their specific campus
- limit their ability to send check in request to their specific campus
- limit their ability to create alerts to their specific campus
- allow admins to receive notifications for their specific campus
Multi Campus and Delegate Registrations
Conditional delegates can be created based on campus. To do this, navigate to Travel Admin>Delegate Center>Conditional Delegates and click the +icon to create a workflow with a campus condition.