This feature is considered classic functionality and is not supported by Deployment Rules. For information on how applicants/registrants can view requirements on one page and be assigned process elements beyond questionnaires and signature documents, see the Deployment Rules article.
This program type is used to update the existing 'Outgoing' program type so that the programs created have the ability to implement a OneStep registration form, as well as providing the applicant with the ability to create additional itinerary records in their application once they've been accepted and reached the post-decision phase of the application process. Outgoing with Side Trips and OneStep would be used by an office instead of having a separate risk management program for 'side-trips' if all they really need to know is where the applicant is going, when they leave, and when they return.
This is the standard program that a study abroad office would create, but with the additional functionality available for applicants to add their own itinerary in the post-decision phase.
There are two ways that this program type can be implemented. It can be installed as a new program type on the site, or it can be installed as an update to the functionality of the existing 'Outgoing' program type on your site.
If you update the existing Outgoing program type:
If you want to install the program type as an upgrade to the existing outgoing program type, click the icon to the right of the type with 'Update (Outgoing)' for the 'Install Type'.
If you want to install the program type as a completely new program type on your site, click the icon to the right of the type with 'New Type' for the 'Install Type'.
Note: You can install this program type both as an update and new program type.
Applicants to programs of this type will see an 'add new itinerary record' button in their itinerary panel once they reach the post-decision phase:
This allows the applicants to report additional locations they may be traveling to that aren't in the program's standard itinerary. When they click on this button, they will be asked to select a location and provide a start and end date for when they will be in that location. This will be added to the application as a new application itinerary record.
The applicants only have the ability to add itinerary records. They do not have the ability to edit existing itinerary records, nor do they have the ability to delete any itinerary records (including the ones they've created). Any edits/deletions will need to be done by an administrator.
Additionally, when program admins go to the program builder for programs of this type, they will see the OneStep tab available:
Note: The OneStep and proxy OneStep registration process is optional and does not need to be implemented.
There are two ways that this program type can be implemented. It can be installed as a new program type on the site, or it can be installed as an update to the functionality of the existing 'Outgoing' program type on your site.
If you update the existing Outgoing program type:
- All your current Outgoing programs will allow applicants to add application itinerary records once they reach the post-decision phase - this includes all pre-existing and current applications
- You will have the option of adding a OneStep and OneStep proxy registration form to any of your existing Outgoing programs
- Your current Outgoing programs/application will not change
- Any outgoing programs you want applicants to be able to add additional itinerary records, apply through OneStep, or have OneStep proxy registration will need to be created
- Any process elements you need to be completed by these applicants will need to be created and activated in the app cycle process maps
- These new programs will be a separate type of program that users will search for on your public website
If you want to install the program type as an upgrade to the existing outgoing program type, click the icon to the right of the type with 'Update (Outgoing)' for the 'Install Type'.
If you want to install the program type as a completely new program type on your site, click the icon to the right of the type with 'New Type' for the 'Install Type'.
Note: You can install this program type both as an update and new program type.
Applicants to programs of this type will see an 'add new itinerary record' button in their itinerary panel once they reach the post-decision phase:
This allows the applicants to report additional locations they may be traveling to that aren't in the program's standard itinerary. When they click on this button, they will be asked to select a location and provide a start and end date for when they will be in that location. This will be added to the application as a new application itinerary record.
The applicants only have the ability to add itinerary records. They do not have the ability to edit existing itinerary records, nor do they have the ability to delete any itinerary records (including the ones they've created). Any edits/deletions will need to be done by an administrator.
Additionally, when program admins go to the program builder for programs of this type, they will see the OneStep tab available:
Note: The OneStep and proxy OneStep registration process is optional and does not need to be implemented.
| Program Type Name | Outgoing with SideTrips and OneStep |
| Default Name | Outgoing |
| Can accept internal applicants | Yes |
| Can accept external applicants | Yes |
| Can ask external applicants for home institution | Yes |
| Can require external applicants be from partner institution | No |
| Deadlines visible on public pages | Yes |
| Deadline shown to applicants | Yes |
| Applicants can add itinerary records | Yes: post-decision |
| Applicants can edit itinerary records | No |
| Applicants can delete itinerary records | No |
| Active programs found through program searches | Yes |
| Can have exchange option | Yes |
| Requires location(s) to be assigned | Yes |
| Can have program itinerary records | Yes |
| Can have testimonials | Yes |
| Can have ratings-reviews | Yes |
| Can be linked (but not published) to Study Abroad Directory | Yes |
| Can have foreign courses | Yes |
| Can enable the alumni phase | Yes |
| Can enable journals | Yes |
| Has a public brochure page | Yes |
| Can have budget sheets | Yes |
| Can have contacts | Yes |
| Can have recommendations | Yes |
| Applicants can receive reminder emails | Yes |
| Can be used with advising | Yes |
| Deploys decision letters | Yes |
| Accepted applications have commitment panel | Yes |
| Applicants see and select application cycle | Yes |
| Decision dates are displayed on public pages | Yes |
| Applications can be ranked on applicant home page | Yes |
| OneStep form can be used | Yes |
| Programs can be saved to user profiles | Yes |
| Programs can be shared via social sharing options | Yes |
| Can have program-specific announcements | Yes |