The Locations Admin tool is used to enter all of your program destinations. It is also where you can create the location entry for your own institution.
- Creating a New Location
- Batch Entering Latitude/Longitude Information for Existing Locations
- Editing a Location
- Deleting a Location
- Using "Various Locations" Designation
1. Click the "New Location" button. This action routes you to the "Locations: Add" screen which contains five fields: City, Country, Region, Latitude, and Longitude.
2. For "City", populate the field accordingly. As you add new cities, it is a good idea to be consistent about whether you use the city’s English name or the city’s name in the local language (for example, "Florence" versus "Firenze"). Most organizations have chosen to use the English name of major cities to facilitate applicant searching.
3. For "Country" and "Region", select the desired options from the drop-down menus.
- If the country or region required is not listed, select "Other (not listed)" and enter the appropriate name.
4. For "Latitude" and "Longitude", click the "Lat/Long Lookup" button. This will populate the latitude and longitude for this location so that a pin will appear in the correct spot when applicants perform a map search. If the latitude and longitude information is not found, try changing the name of the city (for instance, "Seville" could be listed as "Sevilla"). If the latitude and longitude still do not populate automatically, you must search for that information elsewhere and enter it manually.
Latitude and longitude information is optional. If it is not entered, a pin will not appear on the map search.
Click "Save" to preserve your changes.
1. From the main Locations page, click on the "Fetch Lat/Long Info" button located at the bottom of the list of locations. A dialog box will appear asking you to confirm the action.
2. To proceed, click "OK".
3. After the update has taken place, a modal will appear informing you of the locations which were updated with the requested information. Any latitude and longitude information that is not found by the "Fetch" feature will need to be entered manually.
Editing a Location
To edit a location, follow these steps:1. From the main Locations page, click on the edit pencil of the location you wish to edit.
2. Make the desired changes from the "Locations: Edit" page.
3. Click "Update" to preserve your changes.
1. From the main Locations page, click on the red "X" icon to the right of the location you wish to delete. A modal will appear asking you to confirm the action.
2. Click "OK" to proceed.
Important Note: Locations are "de-normalized" when they get assigned to programs. This means that you are creating a copy of the location name in the program rather than a reference to the item in your locations list. This means that when you edit/delete a location in Settings > Locations, the changes do not cascade out to any of the programs and/or applications that have used that location.
Using "Various Locations" Designation
In order for Terra Dotta to properly identify students currently participating in a program by location, the program must have the specific location(s) assigned to it. However, in some situations, this might not be feasible. A program that covers several locations or is not easily definable as being in a specific city may require the use of "various locations" in the city, country, and/or region fields in order to prevent confusion when conducting location based searches as well as to prevent the program's brochure page from becoming cluttered with a long list of locations.
When adopting a "various locations" solution, it is important to keep track of any programs that utilize this for locations so that the list of those programs can be referenced when location-based searches are performed to ensure that no participating applicants are overlooked.
Note: The program itinerary options should be reviewed before implementing a "various locations" assignment.