Overview
The Home Courses tool provides a mechanism for managing course information for credit transfers. Here, you can add courses and standardize course information for credit equivalency. A Process Admin can also give standard course classifications to unstandardized or manually entered courses, apart from which, you can manage majors, departments, and certificates for credit equivalence.
This article covers the following topics related to Course Information and Credit Transfer:
- Managing Credits for Courses
- Adding a New Course for Credit Management
- Editing an Existing Course
- Deleting an Existing Course
Hints:
- Click Cancel to exit without saving changes and return to the Admin home page.
- Click Reset to clear fields and start again.
- Click Add to save and add changes.
- Click Search to look for information that you have already requested for in the Search page.
- When creating a new form, click the Update button to save changes and update information to the Home Course database.
Managing Credits for Courses
The different types of courses for which you can manage credits are the following:
- Standardized
- Unstandardized
- Manage Custom Course Field #1 (Major in these screen shots)
- Manage Custom Course Field #2 (Department in these screen shots)
- CER Form Text
Standardized
You can access this option by clicking the Standardized tab on the Home Courses page. You can enter the details manually for the first section which asks for information such as code, title, credit hours, approved by, active state, date of authorization, and expiry. Once you complete the entries, you can find options to select the major and department. You can either cancel the changes made, reset the page to make new entries, or search to view a list of standardized courses available using the Cancel, Reset, and Search buttons, respectively.
Unstandardized
Unstandardized courses are those that have been manually entered by applicants. You can access this option by clicking the Unstandardized tab on the Home Courses Home page.
Here you can see a list of unstandardized courses with the code number and title. Click the check boxes for the courses that you want to select. You can see two options below it.
- Option 1 - Select the name of a course from the Home Courses drop-down menu and click the Apply Checked to Selected Course button. Note: This option helps you in giving standardized course classifications to unstandardized or manually entered courses.
- Option 2 - Click the Apply Checked button as New Home Course without selecting the name of the course from the Home Courses drop-down menu. Note: This option helps you in creating a new home course record for the requested value applicant entered.
Manage Multiselect Field1 (Custom Course Field #1)
You can access this option by clicking the field's tab on the Home Courses page. Here you can add, edit, and delete available options for this field. The name of this field (such as Major, Department, or School) is defined on the System Features page under System Settings menu by a System Admin.
To add new Multiselect to the list, provide the name in the space provided and click New Multiselect 1 or in this example New Major at the top of the page.
Manage Multiselect Field2 (Custom Course Field #2)
You can access this option by clicking the field's tab on the Home Courses page. Here you can add, edit, and delete available options for this field. The name of this field (such as Major, Department, or School) is defined on the System Features page under System Settings menu by a System Admin.
To add new Multiselect to the list, provide the name in the space provided and click New Multiselect 2 or in this example New Department at the top of the page.
CER Form Text
You can access this option by clicking the CER Form Text tab on the Home Courses home page. Here, you can find a WYSIWYG Editor with the current credit equivalency request form displayed in the editor. For more information on WYSIWYG Editor, refer to Using the WYSIWYG Editor.
This content appears below each credit equivalency request that the applicant prints out. This content should be the form that your institution requires to be completed for credit equivalency to be authorized. This helps a applicant to get proper credit equivalency for their foreign course selections. You can also include the applicant parameter values for the applicant to be included in the printed CER Form by marking the check boxes on this page. You can find the Cancel, Reset, and Save options at the end of the page. Select whichever is applicable.
Adding a New Course for Credit Management
To Add New Courses for credit management, perform the following steps:
- Click the Add New Course button on the Home Courses page. Alternatively, you can also use Click to add a new course button on the right side below the tabs for this purpose. This takes you to Equivalency : Add Course page. You can see a number of fields in which you have to manually enter details of the code number, title, hours, and so on.
- Select the Active check box and select the subjects from the drop-down list box under Multiselect1 and Multiselect2.
- Enter the remaining fields such as Approved By, Date of Authorization, and Date of Expiry, and keywords, restrictions, and comments. Restrictions can be viewed by the applicants. Comments are internal and only viewable by the administrative users only.
- You can attach a new document to the course by clicking the Attach New Document button. It opens the Attach Document window, where you can select a document or provide a path for it.
- If you have any external sites providing more details about the course, you can provide the URL in the space provided for External URL.
- You can find the Cancel, Reset, and Save options at the end of the page. Select whichever is applicable.
Note: There are limits to the number of characters that can be entered in the keywords, comments and restrictions section.
Editing an Existing Course
To edit an existing course , perform the following steps.
- Click the pencil icon to the right of the name of the course which you want to edit. You can view a brief description of the program by clicking the magnifying glass icon to the right and also by clicking the arrow preceding the name of the course. The Edit Home Course page opens. Note: To edit a standardized course first list all the courses available by clicking Search at the bottom of the page under Standardized tab.
- Make the changes and click Update at the bottom of the page. Note: You cannot modify a course if the course is locked. A course is locked if a applicant has applied for that course. It is indicated by a lock icon to the right of the name of the course.
Deleting an Existing Course
To delete an existing course, perform the following steps.
- Click the red 'X' located to the right of the course name that you want to edit. A dialog box appears asking you to confirm the action.
- Click OK to proceed or Cancel to ignore the action.