The act of scrubbing an application in your Terra Dotta site refers to permanently deleting that application. It is not recommended to scrub applications from your production site as this permanently and irrevocably removes the applications from your database. As the "Scrub Application" option was designed to be a maintenance tool used to remove test data from sites, it is highly suggested that you consider other options for managing miscellaneous applications.
This article discusses the following topics:
Options for Managing Miscellaneous Applications
In the event that an application is not needed, consider the following actions first:
- Move the unwanted applications into the "Withdrawn" status.
- Create a status alias for "Withdrawn" that identifies these miscellaneous applications.
If these options do not meet your needs and you must scrub an application, then an administrator with maintenance permissions can do so under Maintenance > Scrub Application. After scrubbing an application, the deleted information cannot be added back to your site.
Scrubbing an Application
Important Note:
- This action permanently delete's an application from your site and will impact your ability to access desired data from the application and related reports which were once associated with the application.
- Scrubbing an application does not delete the user that was associated with the application from your site.
- If your application is linked to another application using the Principle/Dependent functionality, then you will need to unlink the applications before taking action.
To scrub an application:
1) Navigate to Maintenance > Scrub Application. Locate your desired application using the options provided and click "Search".
- Providing Material notes
- Application tags
- Alumni settings
- Application comments
- Application dates (risk)
- Application locations (risk)
- Application materials
- Application reviews
- Assessment responses
- Assessment scores
- Journal entries
- Learning content
- Credit transfers
- Application documents
- Status history
- Student parameters
- Questionnaire responses
- Recommendation responses
- Recommendation requests
- Root application record
The following information is not scrubbed but is instead only dereferenced:
- Signed content of signature documents (actual CLOB record of content)
- Legacy saved signature document content data (before CLOB data was used)
- History log entries
- Journal images
- Uploaded binary files (Documents tab)
- Decision letters
The following data is not scrubbed because it is a part of the applicant's profile and not the application itself. It may remain relevant and necessary to retain when scrubbing an application:
- Core data fields
- Applicant parameter data (SIS and Non-SIS)
- Applicant parameter data history
- Address information (SIS and Non-SIS)
- Profile image
- Profile bio
- Saved programs
- Profile comments
- Profile history log
- CC/SMS email addresses