The SEVIS Profile Document Center stores and shows any file that was uploaded to a user's Terra Dotta record. Documents uploaded to any program type (F/M, J or Program Enrollment) will be visible in the SEVIS Profile Document Center.
Note: the SEVIS Profile Document Center is different than the Document Center found in Terra Dotta (Site > Document Center). You can find more information at Terra Dotta document center.
The SEVIS Profile document center now permits ISSS admins to attach any document to any SEVIS record. Previously users could only attach documents to the Academic Objective program - the SEVIS record in Terra Dotta. Now, in the new enhancement, for example, a letter from a Medical Doctor can be uploaded to an RCL request, a recommendation can be uploaded to a scholarship application or CPT request, or financial documentation can be uploaded in support of a program extension. Note: users cannot add a document to a Check-In program, or any other non-SEVIS-mapped program.
How can Documents be uploaded to a user's record?
User documents can display in the SEVIS Profile Document Center via different options.
The Admin uploads a document directly to the user's record in Terra Dotta
Navigate to the user's record you want to upload the document and then click the Documents tab.
Upload document to the selected record by selecting "Attach New Document To Record."
The user uploads a document via a question item in their record
The user submits files to a record through Essay question items. When the user clicks on the upload button (either the upload button or the yellow folder icon depending on how the question item is configured), a pop-up menu displays, allowing them to select a file from their hard drive for submission in the questionnaire.
The file will be uploaded to your site's server and a hyperlink to the file will be created in the WYSIWYG Editor.
The user uploads a document via the Attached Documents section of their record
If a user's program has at least one document type enabled for the specific phase of the record, they will see a panel titled “Attached Documents” on their record page.
For more information on how to configure the Attached Documents option, see the Managing Application Documents KB article.
How are Documents shown in the SEVIS Profile Document Center?
Navigate to the user's SEVIS Profile and click the Document Center button.
Highlighted in ORANGE, you will be able to see the files uploaded either directly to the user's record by an admin or using the Attached Documents section by the student.
Highlighted in RED, with the tag of Questionnaire, you are able to view the documents uploaded through a questionnaire.
By clicking the hyperlink, you will be directed to the user's record in Terra Dotta. If you click the icon under the Document column, the file will be opened in a new window.