Advisors can perform en masse verifications of Update Records from the Pending Updates page. The verification routine ensures the data is present to successfully batch an update record to SEVIS.
- Step 1: Review available update records
- Step 2: Select update records
- Step 3: Pending update records successfully verified
- Step 4: Pending update record did not successfully verify
STEP 1: Review available update records under SEVIS Admin > Pending Updates
Update records that have not yet been uploaded to SEVIS are displayed under SEVIS Admin > Pending Updates.
On the far right side of the records page, two columns are titled Verified and Batch ID. These columns indicate one of four things:
- Not verified (red x): This update record has not yet been verified; a verification attempt has not yet been made.
- Failed verification (red x): After attempting to verify, the update record did not pass Terra Dotta verification and requires review before the admin can attempt to re-verify the update. With a failed verification, an "Errors" column will appear to the right of the User's Name.
- Verified - unassigned (green checkmark): This update record has been verified but has not been assigned to a batch.
- Verified (green checkmark) - Batch ID #####: This update record has been verified and has been assigned to a batch but has not been uploaded to SEVIS.
A dropdown filter titled Document Returned now allows you to sort all updates in this display by whether an I-20 or DS-2019 was requested to be returned in the batch download.
STEP 2: Select update records to verify or re-verify
Select update records to verify or re-verify through the following steps:
- Check the box to the left of the update record you wish to verify.
- After selecting the update record(s) you wish to verify, click Options > Verify marked records. You may also select “Create new batch(es)”, which verifies the record and adds to a batch if successfully verified.
STEP 3: VERIFIED - Pending update records successfully verified and ready to add to batch
If an update record has been successfully verified, the record's red x under the Verified header will change to a green checkmark. Once verified, the update record is ready for you to assign to a batch.
STEP 4: NOT VERIFIED - Pending update records did not verify
If a pending update record did not verify, the data must be edited and then re-verified. If an update fails verification, the record's red x under the Verified header will continue to display and a detailed error explanation will appear under the “Errors” column.
The SEVIS pending update will indicate that it failed to verify and the “Errors” column will provide a link to access the exact information to update and correct. This will then direct you to the Verification Editor where you can make updates. If there are multiple errors, you can update all errors in the Verification Editor by clicking on the errors under Missing Data.
After clicking save, the site will direct you back to the Pending Updates tab with the list of Pending SEVIS update records. You can check that the updated record(s) are correct by checking the record and clicking Options > Verify marked records. If the record is free of errors, the box under the Errors column will not be displayed. From here, you can now batch these records to SEVIS.
You may also request a SEVIS document directly from Pending Updates, you cannot remove documents from the Pending Updates tab. Updates without a requested return document will indicate No in the “Return Doc?” column.
If you select the user(s) that you would like to request a return document, select Options > Request return document. By requesting “Yes” will appear in the Return Doc? column.
For actions where SEVIS does NOT permit a returned document (such as a SEVIS termination or cancel action), the indication “Ineligible” will display in the “Return Doc?” column.