SEVIS Admin: J Exchange Visitor Action > Dependent > Edit Follow

Overview

This article outlines the steps to edit a J-1 dependent profile and process the update in the SEVIS batch.

Step 1: Review and Edit the SEVIS-Required Data

SEVIS-Mapped Profile Information

Dependent values for the following data is located in the Terra Dotta Profile. Dependent data is typically not maintained in the system of record.  

NOTE: If SEVIS-Mapped dependent fields located in the Terra Dotta Profile are integrated with the system of record, data in these fields that is missing or incorrect must first be corrected in your system of record.This information would be pulled into Terra Dotta from your system of record in the next regularly scheduled update. 

Depending on how your site is configured, Admins should review, edit, or complete the required SEVIS-mapped fields, which are located in the Terra Dotta Profile.

Profile Tab

The following SEVIS-required dependent data is located in the dependent's Terra Dotta Profile (Profile Tab). If these fields are not integrated with your institution's system of record, you can edit them if you have administrative access to Maintenance > Edit User.

• First Name
• Middle Name (Note: text entered in this field will automatically be combined with the First Name field and sent to SEVIS as Given Name in the batch)
• Last Name
• Email Address, required for J-2 spouse only. Leave blank for J-2 children. (Note: this is the only field on this page that can be edited by the principal or the dependent). Terra Dotta requires a unique dependent email address to create a new profile. To fulfill this requirement, you must create a "dummy" email address with only numbers before the @ symbol to ensure that it will not be delivered to SEVIS for Dependent Add and Edit actions.)
• Date of Birth
• Gender

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Information Tab

The following SEVIS-mapped data (required biographical data) is located in their Terra Dotta Profile (Information Tab), including:    

• Suffix (Optional)
• Visa Type
• City of Birth
• Country of Birth
• Country of Citizenship
• Country of Permanent Residence
• Relationship to Principal
• Campus Site

Step 2: Verify the Profile Edits

Record Edit 

Principal EV-initiated

The Principal may edit the dependent record. Your office will need to create a link for the Terra Dotta page, an external webpage, or an email with a link that the principal can click to access Terra Dotta.

Staff-initiated 

Admins may edit a dependent profile by going to Records > Search. Locate the dependent record by searching by the email address used to create the profile. Since the dependent will already have a profile, confirm User Found and click Yes.  

Review/edit the dependent profile. 

Step 3: Locate the Principal EV Profile to Access the SEVIS Profile

Search for the Principal EV Profile by name or other criteria under Records > Search. Click any existing program (for example, Academic Objective (J)) to access the Principal EV profile.

You must create and process the SEVIS Update Record to Edit Dependent from the Principal EV SEVIS Profile.  Click the SEVIS profile button of the Principal EV record.

Step 4: Create SEVIS update Record

For instructions, see the SEVIS Admin: Creating a SEVIS Update Record for detailed instructions about this step.   

Step 5: Assign the SEVIS Update to a Batch

After you have created a SEVIS update record, you may add it to a batch to be sent to SEVIS for processing.  For more information on this process, see SEVIS Admin: Assigning a SEVIS Update to a Batch.