Articles in this section

See more

ISSS Classic: F/M Student Action > Program > Extension Follow

This article outlines the steps to process a Program Extension via the SEVIS batch. The steps to process a Program Extension via the SEVIS batch are:

 

Step 1: Record Creation 

The SEVIS update data for Program Extension is located in the Program Extension record . You may configure your site to either:

Allow students to create a Program Extension record or Permit only admins to complete the Program Extension. 

Student-initiated

Students may initiate a Program Extension record that their office has created and made available to them. Offices will need to provide students with a link for the Terra Dotta page on an external webpage, or by email with a link that the student can click to access a request in Terra Dotta.

Staff-initiated 

Admins may add a Program Extension request to a student record by going to Records > New Record, locating the student and clicking Add, selecting Program Extension in the drop-down menu, then clicking Create. 
 

Extension 4.JPG

 

Step 2: Find the Program Extension Record

If the student-initiated the request, navigate to Record > Search. Enter the name of the student whose Program Extension record you would like to process. Click on the correct Program Extension record.

If the request was initiated by the admin following Step 1 above, you will automatically be directed to the Program Extension for the specific student.

Step 3: Review and Complete SEVIS-Required Data

  1. To review and complete the SEVIS-required data, first, locate the Program Extension record by going to Records > Search.
  2. Search for the student and click on the correct Program Extension record.
  3. Click on Questionnaires to review or enter SEVIS data in Program Extension Remarks and Program Extension Explanation.
  4. Verify the questionnaire has been submitted.
  5. Optional SEVIS remarks that appear on page one of the Form I-20 may be entered in Question Item #1 are the Program Extension Explanation.
  6. The required SEVIS remarks for Medical or Academic Circumstances That Necessitate Extension will be entered in Question Item #2 are the Program Extension Explanation.
    Extension 3.JPG
  7. Enter the New End Date in the Program Extension record. 
     
    Extension 1.JPG
  8. Click Start/End Dates tab
  9. Select Add/Edit Date Record(s)
  10. You will complete this action by entering any start date (this date will not be pushed to SEVIS) and the Extension End Date being requested
  11. Select Update

    Extension 2.JPG

Remember, you may need to also edit estimated costs and funding in the Academic Objective Program > Financial Questionnaire.

 

 

Step 4: Create SEVIS Update Record

  1. When all fields are complete, you will create a SEVIS Update Record.
  2. Select Program: Extension from the dropdown menu.
  3. In the record selection box, select the Academic Objective record AND the Program Extension record.
  4. Click Add. 
  5. If you want an I-20 to be returned with the batch, select this in the drop-down of the Return Form section.
  6. For complete instructions on how to create a SEVIS Update Record, see SEVIS Admin: Creating a SEVIS Update Record.