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ISSS Classic: F/M Student Action > Dependent > Add Follow

This article outlines the steps to add a Dependent Profile, then create an Add New Dependent Record to batch to SEVIS.

The record to Add New Dependent Record must be attached to the Dependent Profile. You must then create and process the dependent SEVIS Update from the Principal's SEVIS Profile. Steps 1 - 7 are listed here, and then detailed below.

  1. Create the Dependent Profile - It will likely NOT come from your institutional Student Information System (SIS)
  2. Complete SEVIS required data
  3. Link Dependent Profile to Principal Profile by clicking Add Principal Profile
  4. Create an Add New Dependent record
  5. Locate Principal Profile to access SEVIS Profile
  6. Create SEVIS Update Record
  7. Assign SEVIS Update Record to batch

 

Step 1: Create New Dependent Profile

  1. Go to Profile > New Profile  
  2. Scroll down to New User > Enter the dependent email.
    • ​​ If the dependent is in your institution's SIS, select University User.
    • ​ If the dependent is not in your institution's SIS, select Non-university User.
  3. Click Add.

 

Step 2: Complete or Review the SEVIS-Required Data

New dependents need values for the following data, located in the Terra Dotta Profile.

NOTE: Dependent data is typically not maintained in your institution's SIS (e.g., Banner). However, if this data is integrated with your SIS and does not appear or is incorrect, you must first correct the data in your SIS.  This information will be pulled into Terra Dotta from your SIS in the next regularly scheduled update.

PROFILE TAB

The following SEVIS-mapped/required biographical data that is used to create a dependent in SEVIS is located in the dependent's Terra Dotta Profile (Profile Tab). If these fields are not integrated with your institution's  SIS, you can edit them if you have administrative access to Maintenance > Edit User. 

  • First Name
  • Middle Name (Note: text entered in this field will automatically be combined with the “First Name” field and sent to SEVIS as “Given Name”)
  • Last Name
  • Email Address
  • Date of Birth
  • Gender

Profile Info.png

INFORMATION TAB

The following SEVIS-mapped data (required biographical data) needed to create a dependent in SEVIS is located in their Terra Dotta Profile (Information Tab), including:

  • Suffix (Optional)
  • Visa Type
  • Country of Birth
  • Country of Citizenship
  • Relationship to Principal
  • Campus Site

Profile Info Tab.png

 

 

Step 3: Link the Dependent Profile to the Principal Profile

New Dependent Profile must be linked to the  Principal Profile. Do this by clicking the Add Principal Profile link as shown:

add principal profile.png

search for principal.png

Search for and select the appropriate Principal's Profile. You can search by the principal's name OR their date of birth.

A. Search Principal Profile by name - enter all or part of the principal's name in the search 
OR
B. Search Principal Profile by date of birth - enter the principal's date of birth in the search
C. Select Principal User from search results - click on the appropriate principal's name in the search results
D. Update

The Principal will now appear as Principal on the Dependent's Profile:

principal added.png 

 

 

Step 4: Create the Add New Dependent Record

Record Creation 

Principal-initiated

Terra Dotta enables international offices the ability to allow Principals to initiate an Add New Dependent record online.

Offices are able to create a button or link that can be placed on a Terra Dotta page, an external webpage, or even an email that a Principal can click to be redirected to Terra Dotta to create an Add New Dependent record.

Staff-initiated 

Admins may add an Add New Dependent Record to a dependent profile by going to Records > New Record.  Locate the dependent record by searching by the email address used to create the profile. Since the dependent will already have a profile, confirm User Found and click Yes.  Select Add New Dependent (F) from the dropdown menu, and click Create.

NOTE: There is no questionnaire associated with this record. 

 

 

Step 5: Locate the Principal Profile to Access the SEVIS Profile

Search for the Principal Profile by name or other criteria: Profiles > Search. Click on Name to access the Principal's Profile.  

You must create and process the SEVIS Update Record to Add New Dependent from the Principal's SEVIS Profile.  Click the SEVIS Profile button of the Principal Record.

 

 

Step 6: Create SEVIS update Record

In the Principal's SEVIS Profile, click New SEVIS Update Record. 

Selecting Dependent: Add will associate the Add New Dependent Record to the SEVIS Update Record of the Principal.  When you select Dependent: Add from the dropdown menu, a second window displays. Here you will select the Add New Dependent (F) Record from the list of options, then select Add.

See the KB SEVIS Admin: Creating a SEVIS Update Record for detailed instructions about this step.  

 

 

Step 7: Assign the SEVIS Update to a Batch

After you have created a SEVIS Update Record, you may add it to a batch to be sent to SEVIS for processing. For more information on this process, see SEVIS Admin: Assigning a SEVIS Update to a Batch.