Overview

This article outlines the steps to edit a previously authorized Drop Below Full Courseload request in the SEVIS batch.

• Step 1: Find Reduced Courseload Record
• Step 2: Review SEVIS-Required Data
• Step 3: Create SEVIS Update Record

Step 1: Find Reduced Courseload Record

• Navigate to Record > Search.
• Type in the name of the student whose Drop Below Full Courseload record you would like to edit in SEVIS.
• The student's Request Authorization for Reduced Courseload (F/M) record should display when you search for their name.

Step 2: Review SEVIS-Required Data

SEVIS Admin clients may configure their site to either:

• Allow students to edit SEVIS-mapped Question Items for their Drop Below Full Courseload Request, or 
• Edit the questionnaire to remove it from the student view for the Request Authorization for Reduced Courseload (F/M) record.
• By removing it from the student view, only Admins can complete the question items. To do this, go to:  
  • Process > Questionnaires > Drop Below Full Courseload Request > Click the edit icon > Select Yes to Is this an internal-use questionnaire? > Update
  • Select the checkbox to the left of the Application Cycle(s) to assign the questionnaire to > Select Apply. 

Depending on how your site is configured, Admins should review, edit, or complete the required SEVIS-mapped Question Items in the user's record:

1. Reason for Drop Below Full Courseload - this is the reason that was already batched to SEVIS  (do not edit)
2. Start Date - this is the start date that was already batched to SEVIS  (do not edit)
3. End Date - this is the end date that was already batched to SEVIS (do not edit)
4. Remarks - these are the remarks that were already batched to SEVIS (can be replaced with a remark related to the Edit)
5. New Reason for Drop Below Full Courseload - this is the edited reason that will be batched to SEVIS 
6. New Start Date - this is the edited start date that will be batched to SEVIS 
7. New End Date - this is the edited end date that will be batched to SEVIS

Step 3: Create SEVIS Update Record

When all fields are complete, you will create a SEVIS Update Record. For instructions on how to do this, see SEVIS Admin: Creating a SEVIS Update Record.

The SEVIS Admin Action you will select from the drop-down is Authorize Drop Below Full Courseload: Edit.