This page displays a list of all the office staff members that you choose to be included. The list shows staff details including names, the departments they belong to, their e-mail addresses, and office phone numbers.
The Staff page is a public Web page and can be accessed by anyone over the Internet. Students can read
more detailed information about staff members by clicking the name of the staff member.
Staff Pages Tool
This tool enables the Web site Admin to edit information on individual staff pages.
The Staff Pages tool is accessible only to the admins with Staff pages permissions. To edit the Staff pages, go to Site > Staff Pages on the Admin home page. The 'Staff Pages: Manage All’ page is displayed.
This page contains a list of the names of the staff members who belong to the 'Facilitators’ permission group, along with their title or department. Staff members who do not belong to the 'Facilitators’ group cannot have a Staff page.
You can edit a Staff page by clicking the pencil to the right of the name. If you click the 'Enable’ check box to the right of the name, you will publish that person’s Staff page on your public site.
If a staff member’s page is enabled, you can click the staff member’s name to preview that member’s Staff page as applicants view it.
To re-sort the listing, click the titles of each column.
Editing Staff Pages
To edit Staff pages, click the pencil located to the right of the name of the staff member. The Staff Pages: Edit page is displayed. This displays form fields for contact details of the staff member, as well as content for the Staff page.
Department/Title: You can assign a staff member to one of the titles or departments that have been created in Staff > Title/Dept. Admin.
Office Hours: If you wish to publicly display the staff member’s office hours, enter them here. If you wish to allow applicants to make appointments with staff members via the software, reference the Knowledgebase article on the appointment system.
Image: You can insert a picture of the staff members by uploading it.
Staff Page Content: After you have made changes in the Staff Member Information form fields, you can make changes to the staff content in the WYSIWYG Editor. Click 'Update' to save the changes.
You cannot take staff members off the list from this page. To delete a staff member from the website, the Staff Admin must do that from Staff > Staff Permissions.
Staff Pages for Non-Admin Users
If you wish to have certain users displayed in the staff page listing that are not actually administrative users (such as peer advisors or student advisors), you may need to adjust your method for deploying staff permissions to administrative users.
Specifically, you will not want the Facilitators group to have any default admin permissions.
The recommended method for providing staff pages to users without giving them the access that regular staff members is to do the following:
- Create a new permissions group - Staff Access: Give this permissions group all the permissions that are currently assigned to Facilitators.
- Assign all current Facilitators to this new Staff Access group.
- Remove all the permissions from the Facilitators group.
- Peer Advisors can then be assigned to Facilitators, given staff pages, but not have the same high level of access that regular staff have.