The Program Enrollment type comes with a reduced feature set that makes it a convenient vehicle for class enrollment and program registration at your institution. Most notably, the locations feature has not been enabled. Other features that are not available include Exchanges, Foreign Courses, Program Itineraries, and Study Abroad Directory. Examples of how you might use Program Enrollment:
- Intensive English programs and courses
- Enrollment of degree-seeking internationals
- Training of staff and peer advisors
- Pre-departure orientations
This article covers the following topics related to Program Enrollment:
- Before you begin
- Creating a program
- Creating the application
- Public searches for programs
- Administrative searches for programs
- Administrative searches for applications
- Itineraries for the Program Enrollment program type
- Available and unavailable features at a glance
- Program Enrollment Video
Before you begin
If the Program Enrollment type is not available on your site, see Program Types under Additional Resources for instructions on how to enable additional program types.
Verify that the relevant applicant parameters are enabled for applicants to Program Enrollment programs ( Settings -> Applicant Parameters).
Verify that the relevant applicant parameters are enabled for applicants to Program Enrollment programs ( Settings -> Applicant Parameters).
Creating a program
To create a Program Enrollment program:
- Go to Programs -> Create New.
- On the Program Description screen, enter the required information, making sure that you select Program Enrollment as the program type.
- Note that you will have the option of requiring applicants to designate their home institution or partner institution when they initially apply. If neither is required, select No institution.
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After completing the Program Description screen, click Add.
- The program builder opens, displaying tabs for the available features.
- Note in particular the wide range of features available under the Settings tab, including journals, recommendations, advising, applicant parameters, and the Save This feature.
- If you wish to streamline the enrollment process, consider using the OneStep form. See Additional Resources for instructions on how to create a OneStep form.
Creating the application
Creating the process elements that comprise the application is similar to the procedure for other program types. Questionnaires, materials, learning content and assessments must be specific to Program Enrollment. For example, to create a Program Enrollment questionnaire:
- Go to Process -> Questionnaires.
- From the Questionnaire Type selection box, choose Program Enrollment and then New Questionnaire.
- On the Questionnaire Settings screen, select the appropriate settings, making sure to (1) select the Program Enrollment type in the Applies To section, and (2) make the questionnaire applicable to Program Enrollment programs only. Process elements can only apply to a single program type.
Public searches for programs
Site visitors can narrow their program search results to include only Program Enrollment programs, as follows:
- From the home page of your public site, go to the program search page.
- Select the tab for List All, Simple Search or Advanced Search (your site may not be using all of these tabs).
- Select Program Enrollment from the Program Type selection list.
Administrative searches for programs
- Login to site as an administrator.
- Go to Program -> Search.
- Select Program Enrollment from the Show criteria.
OR
- Go to Program -> List All.
- Select Program Enrollment from the Program Type selection list.
Administrative searches for applications
- Login to site as an administrator.
- Go to Applicant -> Advanced Search -> Next.
- On the second screen of the New Query Wizard, select Program Enrollment from the Show criteria.
Itineraries for the Program Enrollment program type
The Program Enrollment program type does not have locations and therefore, does not have program itineraries. Even though program itineraries don't exist for this program type, location-less application itineraries are created when start/end dates are entered on the 'Dates' tab of the program builder. This itinerary is visible to applicants on their application page, however, the applicant cannot edit or delete the itinerary information.
Available and unavailable features at a glance
| Program Type Name | Program Enrollment |
| Default Name | Program Enrollment |
| Can accept internal applicants | Yes |
| Can accept external applicants | Yes |
| Can ask external applicants for home institution | Yes |
| Can require external applicants be from partner institution | Yes |
| Deadlines visible on public pages | Yes |
| Deadline shown to applicants | Yes |
| Applicants can add itinerary records | No |
| Applicants can edit itinerary records | No |
| Applicants can delete itinerary records | No |
| Active programs found through program searches | Yes |
| Can have exchange option | No |
| Requires location(s) to be assigned | No |
| Can have program itinerary records | No |
| Can have testimonials | Yes |
| Can have ratings-reviews | Yes |
| Can be linked to / published to Study Abroad Directory | No |
| Can have foreign courses | No |
| Can enable the alumni phase | Yes |
| Can enable journals | Yes |
| Has a public brochure page | Yes |
| Can have budget sheets | Yes |
| Can have contacts | Yes |
| Can have recommendations | Yes |
| Applicants can receive reminder emails | Yes |
| Can be used with advising | Yes |
| Deploys decision letters | Yes |
| Accepted applications have commitment panel | Yes |
| Applicants see and select application cycle | Yes |
| Decision dates are displayed on public pages | Yes |
| Applications can be ranked on applicant home page | Yes |
| OneStep form can be used | Yes |
| Programs can be saved to user profiles | Yes |
| Programs can be shared via social sharing options | Yes |
| Can have program-specific announcements | Yes |