The outgoing program type is the standard study abroad model in which the program has a location(s) and defined dates for all applicants each term. It is also cyclical and involves publicly marketing it to potential applicants. The majority of the program feature set is enabled for this program type. It also is commonly involved in exchange balances.
This program type is connected to the Study Abroad Directory service in which study abroad program providers can maintain information about their study abroad programs and allow it to be downloaded to a Terra Dotta software site. Programs built as ‘outgoing’ programs can also be published to the Directory should the office want to allow applicants from other institutions to participate on the program.
Outgoing programs require that a location be assigned to the program along with program itineraries to indicate group travel dates. Applicants are able to search for outgoing programs in the public catalog and will be prompted to select an application cycle upon beginning an application. Applicants will not be permitted to edit their itineraries at any point in the application life cycle for this type of program. Only administrators will be able to edit, add, or remove itinerary records on applications to outgoing programs.
If an applicant has more than one application to different outgoing programs in the same application cycle, they will be permitted to rank the programs in the order of their preference. This is done on their applicant homepage. Typically, an applicant would not be able to participate in 2, Fall 2018 outgoing programs, so if they have more than application to Fall 2018 outgoing programs, the system will allow them to rank those applications.
Outgoing programs can be configured to accept both internal and/or external applicants. You can also determine if external applicants who apply will be required to indicate their home institution or not.
Outgoing programs do not offer an option for creating a OneStep application because generally, applications to Outgoing programs are quite involved and require the applicant to login in several times to complete all of the requirements.
Outgoing programs require that a location be assigned to the program along with program itineraries to indicate group travel dates. Applicants are able to search for outgoing programs in the public catalog and will be prompted to select an application cycle upon beginning an application. Applicants will not be permitted to edit their itineraries at any point in the application life cycle for this type of program. Only administrators will be able to edit, add, or remove itinerary records on applications to outgoing programs.
If an applicant has more than one application to different outgoing programs in the same application cycle, they will be permitted to rank the programs in the order of their preference. This is done on their applicant homepage. Typically, an applicant would not be able to participate in 2, Fall 2018 outgoing programs, so if they have more than application to Fall 2018 outgoing programs, the system will allow them to rank those applications.
Outgoing programs can be configured to accept both internal and/or external applicants. You can also determine if external applicants who apply will be required to indicate their home institution or not.
Outgoing programs do not offer an option for creating a OneStep application because generally, applications to Outgoing programs are quite involved and require the applicant to login in several times to complete all of the requirements.
Steps to implement Outgoing Programs:
1) Enable Outgoing Programs by marking this category active under Program > Program Types .
2) Click Program > Create New and fill in the relevant information, selecting 'Outgoing' as the Program Type.
3) Indicate whether the program should accept internal and/or external applicants.
4) Input relevant information on the Terms, Dates, Brochure, Itineraries, Parameters, and Locations tabs.
5) Create and deploy any process elements that will be required on applications to this program .
6) After checking that all is correct, mark the program 'Active' on the General tab of the program builder.
2) Click Program > Create New and fill in the relevant information, selecting 'Outgoing' as the Program Type.
3) Indicate whether the program should accept internal and/or external applicants.
4) Input relevant information on the Terms, Dates, Brochure, Itineraries, Parameters, and Locations tabs.
5) Create and deploy any process elements that will be required on applications to this program .
6) After checking that all is correct, mark the program 'Active' on the General tab of the program builder.
| Program Type Name | Outgoing |
| Default Name | Outgoing |
| Can accept internal applicants | Yes |
| Can accept external applicants | Yes |
| Can ask external applicants for home institution | Yes |
| Can require external applicants be from partner institution | No |
| Deadlines visible on public pages | Yes |
| Deadline shown to applicants | Yes |
| Applicants can add itinerary records | No |
| Applicants can edit itinerary records | No |
| Applicants can delete itinerary records | No |
| Active programs found through program searches | Yes |
| Can have exchange option | Yes |
| Requires location(s) to be assigned | Yes |
| Can have program itinerary records | Yes |
| Can have testimonials | Yes |
| Can have ratings-reviews | Yes |
| Can be linked to / published to Study Abroad Directory | Yes |
| Can have foreign courses | Yes |
| Can enable the alumni phase | Yes |
| Can enable journals | Yes |
| Has a public brochure page | Yes |
| Can have budget sheets | Yes |
| Can have contacts | Yes |
| Can have recommendations | Yes |
| Applicants can receive reminder emails | Yes |
| Can be used with advising | Yes |
| Deploys decision letters | Yes |
| Accepted applications have commitment panel | Yes |
| Applicants see and select application cycle | Yes |
| Decision dates are displayed on public pages | Yes |
| Applications can be ranked on applicant home page | Yes |
| OneStep form can be used | No |
| Programs can be saved to user profiles | Yes |
| Programs can be shared via social sharing options | Yes |
| Can have program-specific announcements | Yes |