Overview
This article provides a tour of the Scholar Admin’s H-1B and O-1 profile from the Departmental Admin user’s view. The profile for an H-1B and O-1 scholar are identical.
The tour begins after the ISSS Admin has decided to process the applicant as an H-1B or O-1 employee application. The first step in the process cannot be viewed by the scholar. The Departmental Admin (or ISSS Admin) must complete the initial New Sponsorship Request. At this point, the ISSS Admin will determine how to process the scholar's case (as an H or J) and can open the Scholar Portal to the employee. This process is described in the article Scholar Admin: Creating an H-1B or O-1 Scholar.
For details on the Beneficiary's view, see the Scholar Admin: Tour of Beneficiary View for H-1B and O-1 Scholar.
For details on the ISSS Admin's view for H-1B Scholars, see Scholar Admin: Tour of ISSS Admin View for H-1B Scholar
For details on the ISSS Admin's view for O-1 Scholars, see Scholar Admin: Tour of ISSS Admin View for O-1 Scholar
The Header
The header will remain the same across all tabs, even when moving between the various tabs. The header includes:
- A thumbnail of the scholar’s photo
- Scholar’s information: name, visa, start date, classification
- Notes on the scholar process
- Amendment Request: make any amendments to the H-1B/O-1program.
- Email button: the Departmental Admin can email either the ISSS Admin or scholar directly from the portal
- Invite Scholar
- Submit to ISSS Admin
The Departmental Admin has access to view all the tabs listed:
- Department
- Beneficiary
- Additional Information
- Processing
- Documents
Important! Before moving to any new page, Save the information (with the Save button at the bottom of the page) before navigating to the new page.
Department
The ISSS Admin view and Departmental Admin view are identical for this tab. This tab contains information specific to the department, position, and employment site.
Department Contact Information
- Host Department
- Contact Name
- Phone Number
- Complete Campus Address
Information
- Offered wage
- Position Title
- Position Type
- Position Description
- Position Requirements
Prevailing Wage (H-1B Only)
- Job Location Address
- Requirement to work off-site (if yes, ability to enter another address)
- Degree Requirement
- Subject [of Degree] Requirement
- Related Field information
- Post-degree experience information
- Postdoctoral work information
- Travel requirement information
- Supervision of other employees information
Actual Wage (H-1B Only)
- Information with other employees in the same job classification
- Names and Salary of those with the same qualifications
Beneficiary
The ISSS Admin view, Departmental Admin view, and Beneficiary's view of this tab are identical. The Beneficiary tab contains information specific to the H-1B/O-1 applicant. Some of this information is transferred directly from the New Sponsorship Request completed by the department. Additional fields are available for either the beneficiary or department to complete.
Beneficiary Information
This information is copied from the original Sponsorship Request and is editable.
- Family Name
- Given Name
- Middle Name
Additional Name Information
All other names the beneficiary has used including nicknames, aliases, maiden name, and names from all other previous marriages. Multiple names can be added by clicking the + Add button in the top right corner. Delete names by clicking the trashcan icon directly to the right of each name.
- Family Name
- Given Name
- Middle Name
Other Information
These fields gather additional relevant demographic information.
- Date of Birth
- Gender
- U.S. Social Security Number
- A# Number
- Country of Birth
- Province of Birth
- Country of Citizenship
U.S. Location Information
These fields should be completed if the beneficiary is currently located within the United States.
- Date of Last Arrival
- Beneficiary I-94 Number
- Passport/Travel Document Number
- Date Passport/Travel Document was Issued
- Date Passport/Travel Document expires
- Passport/Travel Document Country of Issuance
- Current Non-Immigrant Status
- Date of U.S. Immigration Status expiration
- SEVIS ID, if applicable
- EAD #, if applicable
Beneficiary Public Benefit
This contains information if the beneficiary has received or is receiving public benefits.
- Has the beneficiary ever received or currently receiving public benefits
- Option to list public benefits if applicable
Beneficiary Family Information
Collect relevant information here if the H-1B/O-1 principal will need documentation for dependents. To access these fields, the beneficiary must have a spouse and/or child who qualifies for H-4 classification, who will accompany the beneficiary and therefore be included on the H-1B/O-1 petition. The information must be entered per each dependent. Multiple dependents can be added by clicking the + Add button in the top right corner. delete dependent records by clicking the trashcan icon directly to the right of each name.
- Relationship
- Family Name
- Given Name
- Date of Birth
- Current Immigration Status
Residential U.S. Address Information
This information should only contain the physical address.
- Street number and name
- Apartment/Suite/Floor classification
- Apartment/Suite/Floor designation
- City
- State
- Zip Code
Previous J student information
Complete this information if the principal or beneficiary has previously held J status.
- 212(e) requirement
- 212(e) waiver information
- Level of Education
- Post-degree experience
- Major/Primary field of study
- Degree Issuing Institution
- Degree Award date
- License/Certification information
Education & Experience
- Highest level of education
- Years of post-degree experience
- Major/Field of study
- Awarded By
- Awarded Date
- License or Certification information
Current Employment Information
- Position information (if in the U.S.)
- I-140 information (if applicable)
Employment History
This information is entered per position. Add multiple positions by clicking the + Add button in the top right corner. Delete previous positions by clicking the trashcan icon directly to the right of each name.
- Position Title
- Employer/Company
- Start/End dates
- Country
Additional Information
This tab contains specific content and workflow configured by the ISSS office - for example, information the Department Administrator completed as part of the initial New Sponsorship Request relating to the 212(e) requirement or export control. The ISSS Admin completely controls this page.
The scholar can ONLY view information that the ISSS Admin has assigned to the Scholar when the workflow was configured. Note, this page will display as a blank page from the scholar's view, if all content is given only Departmental view permissions.
Processing
The ISSS Admin view and Departmental Admin view of this tab are identical. This page is intended to help the ISSS Admin gather information with reference to USCIS forms.
Processing:
- Notification Office (Consulate, Office Address - City, Office Address - U.S. State or Foreign Country)
- Beneficiary Foreign Address
- Beneficiary passport information
- Additional petition information
- Removal proceedings information
- Previous beneficiary petition information
- Entertainment group information
- Previous J-1 or J-2 information
Export Control:
- Is an export control license required?
Documents
The ISSS Admin view, Departmental Admin view, and Scholar's view of this tab are identical. The Documents tab categorizes all documents contained within a beneficiary's record, from Current Immigration documents to Public Benefits. The document categories can be customized by the ISSS Admin to display desired categories to Departmental Admins. This can be done in the requests setting tabs in Site Settings.