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The Knowledgebase

ISSS Classic: Activities > Exchange Visitors > Add Exchange Visitor (J)

This article outlines the steps to create a new Create Exchange Visitor record for a SEVIS record. Terra Dotta ISSS currently allows you to submit this request in 3 different ways: Batch, Post to RTI, RTI Connect.

This KB will outline how to use the activity for Batch and Post to RTI only. If you wish to create a new Create Exchange Visitor (EV) record in RTI Connect, navigate to RTI > Launch RTI Connect, do not use the Add Exchange Visitor Activity.  Note that for EVs with multiple sites of activity, all sites of activity are now scraped from RTI and included in the SEVIS Profile. The primary site of activity is indicated.

 

Find the SEVIS Admin Activity - Add Exchange Visitor

  • Go to SEVIS Admin > Activities.
  • Locate the Exchange Visitors menu.
  • Click Add Exchange Visitor.

 

Select the User Type (Internal or External)

Under the Core EV Information heading, select the user type of J Exchange Visitor: 

  • External EV: ​If the EV does not already exist in your student information system (SIS), they will be considered External. For External users, complete all Core Information fields.
    • If the EV already has a profile in Terra Dotta, select Existing External (Non-SIS Integrated) from the dropdown list. 
    • If the EV does not have a profile in Terra Dotta, select New External (Non-SIS Integrated) from the dropdown list.  ​
  • Internal EV: ​If the EV already exists in your SIS (e.g., Banner, PeopleSoft, etc.), they will be considered Internal. For Internal, enter the EV's UUUID (unique universal user ID, or username).
    • If the EV does not have a profile in Terra Dotta, select New Internal (SIS Integrated) from the dropdown list. 
    • If the EV does have a profile in Terra Dotta, select Existing Internal (SIS Integrated) from the dropdown list. 

 

Enter Profile Information (Internal versus External Users)  

For Internal exchange visitors most of the information requested in the Profile Information section will automatically populate with SIS information, so you will not enter data in these fields. To confirm which Profile Information data fields are coming from your student information system into a profile, go to System Settings > User Parameters.

For External exchange visitors, the Profile Information must be manually entered.

NOTE: SEVIS does not require either a U.S. address or a foreign address to batch a Create EV action to SEVIS.

See below for guidance on entering data for an External Exchange Visitor who is not integrated with your SIS.  (*) indicates required information for SEVIS.

  • Visa type (*): Confirm J-1 
  • Subject/Field of study (*): Select from the dropdown menu
  • Birth city (*): Enter the birth city of the new EV 
  • Birth country (*): Enter the birth country of the new EV 
  • Country of citizenship (*): Enter the country of citizenship of the new EV 
  • Country of permanent residence (*): Enter the country of permanent residence of the new EV 
  • US-born non citizen reason: If the new EV was born in the U.S. but is NOT a U.S. citizen, indicate the reason here (only required if individual was born in the U.S.)
  • Campus site (*): Select the Program ID 
  • Phone number: Enter the phone number for the EV, Optional
  • U.S. Physical Address: Optional
  • U.S. Mailing Address: Optional
  • Foreign Address: Optional

 

Complete Academic Objective Information Questionnaire

  • Academic objective program (*): Select the AO program that reflects the correct education level or program. This will ensure that the information you enter in this section will be saved in the questionnaires for the J Academic Objective program.
  • Application cycle (*): Term and year the EV is starting their program at your institution
  • Program start date (*): Start date of  DS-2019
  • Program end date (*): End date of DS-2019
  • Position (*): Enter the EV's position in their home country  
  • Exchange Visitor Category (*): Exchange Visitor category while at your institution
  • Subject/Field of Study Description (*): Text phrase describing the subject/field of study in your program
  • Foreign degree level remarks: Required only for EVs in the J-1 Student Intern category of your EV program; text describing the EV's level of study in their home institution abroad. 
  • Foreign field of study remarks: Required only for EVs in the J-1 Student Intern category of your EV program; enter text describing the EV's field of study in their home institution abroad.

 

Complete Financial Funding Questionnaire

  • Financial info questionnaire (*): Select Financial Information (J).This will ensure that the information you enter in this section will be saved in the Financial Information questionnaire for the J Academic Objective program.
  • Received from U.S. Government (*): Select Yes or No
  • Sponsor: Enter the amount of funding from the EV Program sponsor, i.e. school funding
  • Other: U.S. government organization
  • Other: International organization
  • Home country government: Enter the amount of funding from the home country government
  • Bi-national commission: Enter the amount of funding from the bi-national commission
  • Other organization: Enter the name of any other funding organization
  • Enter the amount of funding from the organization listed
  • Personal: Enter the amount of personal funding that the exchange visitor has verified

 

Complete Site of Activity Information Questionnaire

  • Site of Activity Questionnaire (*): Select Site of Activity Information.  This will ensure that the information you enter in this section will be saved in the Site of Activity questionnaire for the individual's J Academic Objective program.
  • Site Name (*): Enter the name of the Site of Activity.
  • Address (*): Enter the address for the Site of Activity: Address Line 1 should be the physical address, Address Line 2 may be the department or office name, City, State, and Zip Code. 
  • Primary Site (*): Select Yes or No
  • Remarks: Enter relevant Site of Activity remarks. 

 

Actions to take after the Exchange Visitor is Created

After the Exchange Visitor has been created, you can:

  • Generate SEVIS update record for Create Exchange Visitor: Used to batch the Create EV SEVIS update
    • A Create EV pending SEVIS update will appear in SEVIS Admin > Pending Updates, where it can be verified and added to a batch. 
  • SEVIS Profile: Post to RTI: Used to create the DS-2019 directly in RTI-Connect