Overview

This KB describes how to manually add a Departmental admin user to Terra Dotta ISSS. During your initial Scholar Admin site set up and as your organization grows, it will become necessary for you to grant departmental access to groups of users. This can be accomplished in Scholar Admin > Staff Management. Note: User Groups must be configured prior to adding Users.

Depending on how your organization is configured, you can either add members through your integrated HRIS with their Campus Login ID. If your organization does not have an HRIS integration with Terra Dotta, then you can add users with their name and email.

• Navigate to Staff Management
• Adding Integrated Users
• Adding Non-Integrated Users
• Editing User

Navigate to Staff Management

Begin by navigating to Scholar Admin > Staff Management. Ensure that the "Users" radial button is selected and click the "Add Staff Member" button on the upper right corner.

Adding Integrated Users

1. If your organization has an HRIS integration, then you can search for a user by their Campus Login ID. 
2. Then, select what group(s) this user should have permissions for. To add multiple group permissions, continue to select from the Assign To: menu for each group.
3. Once complete, click Add User.

Adding Non-Integrated Users

1. If the user does not have a Campus Login ID or your organization does not have an integration with your HRIS, enter the user's name and email address. 
2. Then, select what group(s) this user should have permissions for. To add multiple group permissions, continue to select from the Assign To: menu for each group.
3. Once complete, click Add User.

The departmental administrator will receive notification from the system with instructions on how to use their email address as a username and a temporary password. Once accessed, the admin will be prompted to change their password. From this point, the admin will continue to access the platform with their email address and chosen password.

Editing User

1. Returning to Configuration > Staff Management and selecting the Users radio button, you will see a list of users. 
2. To edit permissions at any time, just click on the edit pencil icon button. This will take you to the Edit Staff Member page where you can edit which groups they below to. For more information on editing users and groups, check out th following article: ISSS Scholar: Staff Management .

In cases of initial implementation, ISSS Admin can utilize the Scholar Admin: Departmental User Bulk Upload Tool to create departments and departmental admins en masse. Best practice is to use the bulk tool only once and use the manual entry methods once your site has been configured.