Overview

This article outlines the steps to create a new Program Extension for a SEVIS record.

Step 1: Record/Request Creation 

Exchange Visitor (EV)-initiated

An exchange visitor may initiate a Program Extension record that their office has created and made available to them. Offices will need to provide EVs with a link for the Terra Dotta page on an external webpage, or by email with a link that the EV can click to access a request in Terra Dotta.

Staff-initiated

Admins may add a Program Extension request to an EV record by going to the SEVIS Profile of the EV and selecting the New Record button. 

Step 2: Find the Program Extension Record

If the EV initiated the request, navigate to Record > Search. Enter the name of the EV whose Program Extension record you would like to process.

Click on the correct Program Extension record.

Step 3: Review and Complete SEVIS-Required Data

There are no SEVIS Required questionnaires for an EV Program Extension; however, you must enter the New End Date in the Program Extension record. 

1. Click Start/End Dates tab
2. Select "Add/Edit Date Record(s)"
3. You will complete this action by entering any start date (this is not pushed to SEVIS) and the New End Date, being requested.
4. Select "Update"

Remember, you may need to also edit estimated costs and funding. You will update this information in the Academic Objective Program > Financial Questionnaire.

Step 4: Create SEVIS Update Record

1. When all fields are complete, you will create a SEVIS Update Record.
2. Select Program: Extension from the drop-down menu. 
3. In the record selection box, select the Academic Objective record AND the Program Extension record. 
4. Click Add. If you want a DS-2019 to be returned with the batch, select this in the drop-down of the "Return Form" section.

For instructions on how to create a SEVIS Update Record, see SEVIS Admin: Creating a SEVIS Update Record.