Overview
This article outlines the steps to create a new Program Extension for a SEVIS record.
Step 1: Record/Request Creation
Exchange Visitor (EV)-initiated
An exchange visitor may initiate a Program Extension record that their office has created and made available to them. Offices will need to provide EVs with a link for the Terra Dotta page on an external webpage, or by email with a link that the EV can click to access a request in Terra Dotta.
Staff-initiated
Admins may add a Program Extension request to an EV record by going to the SEVIS Profile of the EV and selecting the New Record button.
Step 2: Find the Program Extension Record
If the EV initiated the request, navigate to Record > Search. Enter the name of the EV whose Program Extension record you would like to process.
Click on the correct Program Extension record.
Step 3: Review and Complete SEVIS-Required Data
There are no SEVIS Required questionnaires for an EV Program Extension; however, you must enter the New End Date in the Program Extension record.
- Click Start/End Dates tab
- Select "Add/Edit Date Record(s)"
- You will complete this action by entering any start date (this is not pushed to SEVIS) and the New End Date, being requested.
- Select "Update"
Remember, you may need to also edit estimated costs and funding. You will update this information in the Academic Objective Program > Financial Questionnaire.
Step 4: Create SEVIS Update Record
- When all fields are complete, you will create a SEVIS Update Record.
- Select Program: Extension from the drop-down menu.
- In the record selection box, select the Academic Objective record AND the Program Extension record.
- Click Add. If you want a DS-2019 to be returned with the batch, select this in the drop-down of the "Return Form" section.
For instructions on how to create a SEVIS Update Record, see SEVIS Admin: Creating a SEVIS Update Record.