The SEVIS Admin will automatically verify that all of the data required to successfully batch a user's update record to SEVIS is complete. The verification check automatically runs after an advisor selects an Action and Record for the Update Record (example below).
- STEP 1 - Create new SEVIS Record Update
- STEP 2 - Add Action to SEVIS Update Record
- STEP 3 - Select Record
- STEP 4a - SUCCESSFUL VERIFY - Automatic verification based on chosen action and record
- STEP 4b - FAILED VERIFY
STEP 1 - Create new SEVIS Record Update
When a new SEVIS Record Update is created, no action is attached to it, and the Verification status is set to "Not verified."
STEP 2 - Add Action to SEVIS Update Record
Click the drop-down menu under the Actions section, then select the Action you wish to add to this Update Record from the list of available options (F/M and J records will have different lists of actions based on visa type).
STEP 3 - Select Record
A selection window will appear where you will select the user's record that contains the information needed for the action you have selected. You can select one record by clicking the button to the left of the record. Click Add.
STEP 4a - SUCCESSFUL VERIFY - Automatic verification based on chosen action and record
Directly after clicking Add in STEP 3, the SEVIS Admin will verify the data based on the selected action to check that all the SEVIS-required data is present in the user's profile and record selected in STEP 3.
If all the SEVIS-required data is present, the update record status will display as Verified and it can be added to a SEVIS batch.
STEP 4b - FAILED VERIFY
If the SEVIS-required data is NOT present or is incorrect, the update record will display a red Failed Verify tag with the date.
A list of missing SEVIS-required data points will display in RED underneath the selected action.
To add or fix unverified data, advisors must return to the user's Terra Dotta Profile (A) and/or Terra Dotta Record (B) to add or edit the data that produced errors, as needed. You can then return to this updated record by clicking SEVIS Profile.
After the unverified data has been added to the user's Terra Dotta Profile and/or Terra Dotta Record, return to this specific SEVIS Record Update and click the Verify Data button again to the right of Verification status.
Click View Data to confirm the changed data is correct and present in the update.
This will update SEVIS-required fields and, if everything is present, the update record will verify.
The update record will then verify and be ready to add to a batch.
Clicking on the linked errors from Pending Updates will immediately take you to an editing screen to amend the data and re-verify it prior to batching for the following failed actions: Validation, Registration, Create Student and Create Exchange Visitor.
On the editing page, you can add, update, or amend the erroring data. Edits made here will be saved to the relevant Terra Dotta data fields.