This article outlines the steps to complete a Biographical Info: Update of an Exchange Visitor via the SEVIS batch.
The Biographical Info: Update in Terra Dotta has no associated record. The update will use Terra Dotta data on the Profile tab, the Information tab, and the Address tab to submit the required data to SEVIS. This information may update through the integration with your system of record and Terra Dotta, or you may update it manually. The manual update of this data is only necessary if the system of record is not integrated with Terra Dotta.
The record to associate with the batch update record will be the Academic Objective Application (J).
There will be no postback data from the SEVIS batch download. The Academic Objective will continue to display SEVIS-Active. An A/RO can verify that the Biographical Info: Update has been successfully SEVIS-processed by reviewing the completed batch updates in the SEVIS Profile.
Step 1: Update and Review Personal Information
Personal Information to be updated in the Biographical Info: Update SEVIS batch action is contained in Core Parameters, Profile, and Academic Objective (J) record.
Terra Dotta Core Parameters
Terra Dotta Core Parameter fields (listed below) may be integrated with an institution's system of record. To change these fields, the system of records must first be updated. The updated information will appear in Terra Dotta after the next refresh of the data.
If a Terra Dotta site is not integrated with the system of record, Admins can edit the Terra Dotta Core Parameter fields under Maintenance> Edit User:
- Last Name
- First Name
- Middle Name
- Date of Birth
Terra Dotta Profile
Like Terra Dotta Core Parameter fields, user parameters that are maintained in the Terra Dotta Profile may be integrated with an institution's system of record. To change these fields, the system of records must first be updated. The updated information will appear in Terra Dotta after the next refresh of the data.
If a Terra Dotta site is not integrated with the system of record, then Admins and/or advisees may edit these fields in their Terra Dotta Profile Information and Address Info tabs:
- Visa Type
- City of Birth
- Country of Birth
- Country of Citizenship
- Country of Legal Permanent Residence
- Campus Site
Address Info Tab
- U.S. Physical Address
- Foreign Address
Step 2: Create a SEVIS Update Record
When you create the SEVIS Update Record, select the Academic Objective as the associated record for the Biographical Info: Update.
For further instructions, see SEVIS Admin: Creating a SEVIS Update Record.
NOTE: If the Biographical Info: Update is rejected by Address Doctor in SEVIS, you will need to generate a new SEVIS Update Record for the action. Add an overriding reason, then resend the update to SEVIS. You will need to delete the previous action.