Overview

This KB article provides a general overview of the Statistical Overview report located under Data Analysis in the Reports tab of the SEVIS Admin.

Obtaining statistical overviews of your advisee population is possible with the Statistical Overview feature, located on the Data Analysis panel of the Report page. For example, your staff is working with the Women’s Resource Center and needs to locate demographic information for STEM majors with female students. 

The Statistical Overview combines the Active Academic Objectives tool and the Active OPT Students tool. Create and export demographic reports with the Statistical Overview tool. Note: to obtain the most accurate analysis possible, it is important to scrape and update Terra Dotta records. Academic Objective records should be updated from each respective SEVIS list and Optional Practical Training (OPT) records from the SEVIS Students with Requested, Pending, and Approved OPT list.

The report defaults to today’s snapshot data. You can search by campus or program; searching for school code only returns F results, and search for program number only returns J results. This report is based on Open Doors for particular parameters:

• Basic data
• Visa type
• Gender
• Marital status
• Major/field of study
• Place of origin

Marital status is a user parameter that is mapped coming in from the SIS feed or is a user parameter manually configured for each user under Settings > User Params and then required for the user profile. (This is on the file client as of April 1, but if you are one of our more historic ISSS clients, you will not have them.)

In order to search for past information, Managing Applicant / User Parameters must be turned on for this user parameter. This functionality will be added in the future, with a date search feature displayed.

Getting Started

To get to the Statistical Overview report, go to SEVIS Admin > Reports and look at the Data Analysis section. Clicking on the Statistical Overview button will bring you to a dashboard where you can configure and pull your report. You may copy the generated report to your clipboard, export it as an Excel spreadsheet, or export it as a PDF document.



On the Campus drop-down menu, select your campus or program ID.


 
On the Statistical Overview drop-down menu, select the type of report view. Note: Place of Origin replicates the IIE Open Doors language to describe country of citizenship.



Each of the six available views will load and display as follows:



You may select different views on each specific report by returning to the drop-down menu. Analysis parameters can be exported to Excel and PDF in order to share with others.