Overview

This article outlines the steps to assign a SEVIS update to a batch which will be sent to SEVIS for processing.

You must first create a SEVIS update record.  See the KB, SEVIS Admin: Creating a SEVIS Update Record, for complete steps.

Once you have created the SEVIS update record, you may add it to a batch to be sent to SEVIS for processing. SEVIS processes batches overnight; downloads are available the next business day.

Pending Updates Page

After you create a SEVIS update record, it displays in the Pending Updates tab. Updates will display here in all instances: if they have passed verification, failed verification, or if they must still be verified prior to sending to SEVIS in the batch.

Important information displayed on the Pending Updates page is explained below:  

1. Options: After selecting the box next to a record(s), you can take one of the following steps: Verify Marked Records, Create new batch(es), Delete marked SEVIS update records, Assign marked to an existing batch event (if applicable) or Remove marked from batch event.
2. Document Returned: This filter will allow you to adjust the display to show all records, records with no requested document return, or records with requested document return.
3. Show/Hide Column: This dropdown will allow you to adjust the display to hide any of the columns listed below.
4. Name: Names of students or scholars with update records display in this column. Click the icon to access the user's SEVIS Profile or their name to access the SEVIS update record.
5. Errors: This column displays after an action has been verified to provide specific data points that are 'Bad/Invalid Data' or 'Warnings' for you to edit/review as needed.
6. Visa: The student or scholar visa type.
7. Actions: The name of the SEVIS update action that is pending. Terra Dotta Record: Click 'Terra Dotta Record' to access the Record Overview, if any, that is associated with action.
8. Return Doc?: Indicates if an action will return a document or not upon download. 
9. Officer: The initials of the DSO or ARO who created the update record. This can be set in Terra Dotta for each member of your staff. Hover over Officer Initials to see the full name of DSO or ARO who created the update record.
10. Last Changed: The date the update record was last changed.
11. Verified: The success or failure icon indicates the result of the update action's verification by the Terra Dotta internal verification to ensure that data is complete and correct prior to being sent to SEVIS in the batch.
12. Batch ID: If the update record has been assigned to a batch, the batch ID. If unassigned, this indicates "unassigned."

Verification

From Pending Updates, you can also verify the event/s by clicking on the checkbox next to the record and selecting Verify Marked Records from the Options dropdown menu. Clicking on the linked errors from Pending Updates will immediately take you to the Verification Editor to amend the data and re-verify it prior to batching for the following failed actions: Validation, Registration, Create Student and Create Exchange Visitor. See the image below.

On the editing page, you can add, update, or correct the erroring data. Edits made here will be saved to the relevant Terra Dotta data fields.

After you confirm that your update records are verified and assigned to a batch, click on Batch Uploads.