The Activities panel of the SEVIS Admin gives users a centralized location to work with critical information and to generate common tasks. The types of tasks in the Activities panel are detailed below.
1. Students
This panel provides options for the following types of actions for student records by using data in Terra Dotta and saved queries. These actions are detailed in the linked KB articles.
- SEVIS Admin: Activities > Students > Add Student (F/M)
- SEVIS Admin: Activities > Students > Request Initial I-20s
- SEVIS Admin: Activities > Students > Generate Registration Records
2. Exchange Visitors
This panel provides options for the following types of actions for Exchange Visitors by using data in Terra Dotta and saved queries. These actions are detailed in the linked KB articles.
- SEVIS Admin: Activities > Exchange Visitors > Add Exchange Visitor (J)
- SEVIS Admin: Activities > Exchange Visitors > Request Initial DS2019s
- SEVIS Admin: Activities > Exchange Visitors > Generate Validate Records
3. Templates
SEVIS Admin: Templates address a common need in ISSS offices. Regular busy cycles generate a large volume of administrative work, such as creating groups of new students and Exchange Visitors in Terra Dotta, or high numbers of initial Forms I-20 and DS2019. Templates were designed to ease the administrative burden during these busy office cycles.
4. SEVIS Change Manager
The SEVIS ADMIN: Reviewing and Submitting Data Changes to SEVIS provides more details about old versus new data values and a faster load time. The SEVIS Change Manager manages both SIS-integrated and non-SIS-integrated SEVIS-mapped core data and User Parameters for the principal AO. The SEVIS Change Manager detects changes in the SIS refresh since deployment on January 12, 2019.
All changes for profile and core data and user parameter values funnel through the SEVIS Change Manager when data is updated from various sources, including updates from your student information system.
SEVIS Change Manager logs changes for student as a single user update.
The SEVIS Change Manager resides on the lower right corner of the Activities tab and allows an admin to search for SIS updates by the following:
- On date
- Since date
- Date Range
Clicking Submit will bring you to the search results page, defaulting to 10 results per page. Change the number of displayed search results by clicking the drop-down menu.
You can sort the results by Last Name, Status, Org ID, Action, and Date Last Changed.
Clicking on the user's Last Name in the search results will open another browser tab that displays the user's SEVIS profile.
The screen display which data points changed in the far right column. When a change of address populates, the admin will see the complete address.
A simple arrow indicates a data change. A bi-directional arrow signifies that specific the data point will remain constant.
Note: SEVIS Change Manager will update when new students input their US Address for the first time. This will be visually indicated with a NULL (blank cell) -> VALUE. Likewise, if the university record is no longer detecting a value, this will also be logged as an update from VALUE -> NULL (blank cell). Only addresses updated from NULL (blank) → VALUE for users WITH a SEVIS ID are logged in SEVIS Change Manager.
After reviewing the pending update, check the box to the left of the record, or check multiple boxes to work with multiple records at the same time. From the Options tab, choose Dismiss Selected Record(s) to dismiss the record and the pending update from the search results. Or, choose to Create new Pending Update(s) or Create new Pending Update(s) with Returned Document to create the pending SEVIS update. This will then take the admin to the Pending Updates page in the SEVIS Admin Activities section, where you can choose to add the new pending update(s) to a batch event.
If several SIS data changes for a particular user have occurred during the time period of the search results, the SEVIS Change Manager will show only the most recent data change and pending update.