This article describes how to use the ISSS Integrated/Non-Integrated Users Report. You may access this feature from the new Reports tab.
The new Integrated/Non-Integrated Users Report clearly identifies which users are integrated and users who are not integrated. This feature currently facilitates the conversion of integrated to non-integrated users. The converse option (non-integrated to integrated) is not available at this time.
Converting Integrated Users to Non-Integrated Users:
- Go to SEVIS Admin >Reports > Integrated/Non-Integrated Users Report
- Run Report
- Select the checkboxes of the users to convert to Non-Integrated
- Select Convert to Non-Integrated in the Options Menu
- Choose to mark users as internal/external
- An email template will appear. Check the email and click send
Setting Up the Integrated/Non-Integrated Users Report
Enter the required search information: campus, user type (integrated or non-integrated), and a Program End Date. You may select and an On Date or Since Date; clicking on the box will bring up the date widget. Selecting Date Range will display two boxes: one for the starting date of the range, and one for the ending date of the range.
All columns are sort-able and will differ based on visa type:
- First name
- Last name
- SEVIS ID
- Campus name
- Program end date
- OPT start date*
- OPT end date*
- OPT status*
*Note: These dates are pulled from the actual OPT Dates. The J visa type report displays columns related to Academic Training instead of OPT.
You may enter search information from the results page if you wish to edit your search criteria.
If multiple OPT or Academic Training Records exist, Terra Dotta uses the most recent record for the report. The name of the student links back to the student’s SEVIS profile page.
Converting Integrated Users to Non-Integrated Users
From this list, you can convert integrated users to non-integrated users and send an email to the selected users from the list. The criteria for matching and converting integrated users' status to non-integrated status is an email address, DOB, and Name.
Select which users you would like to convert by clicking the checkbox in the leftmost column. Under the Options menu in the upper left side above the list, select the option Convert to Non-Integrated
You will be given the option to mark selected users as internal or external. Some clients may wish to set the internal/external flag when converting the user status. This is important when programs are exposed to certain user types only. By default, the No option will be selected.
Click OK to continue.
Clicking OK will bring you to a WYSIWYG editor with an email template.
Click Send to send the email with instructions to your users. This communication will inform the user that they should NOT use their campus login to further access the site, and will include the new user ID and a temporary password.
Conversion from non-integrated to integrated users will be coming in a future release.